Clibu Annotations, V0.83.00 Released

We’re starting the new year with a great new release with one important new feature, Annotations.

Annotations (or Notes for short) enable you to add content which is typically hidden away out of sight, and can be revealed with a simple mouse click. Notes help you focus on what’s important by reducing visual clutter and making it easy to see additional content as required.

Notes are easy to add, use and manage. To create a Note select some text you want to associate with the note and then click on the Create an ‘Annotation’ button on the floating selection toolbar as shown here.

Notes can contain any content an article can, including images, links, references to other articles and of course other notes!

To show and hide notes click on the annotation link associated with the note as shown here.

When a Note is displayed you can also click on its button to hide it.

Notes can be moved around by dragging their title and are positioned relative to their annotation link. So when an annotation link moves, it’s note will follow it.

When you hover the mouse over a note or click on a note to edit it, the article background dims and the notes annotation link highlights to give you a visual connection.

To delete a note click on the button on the Notes title bar which opens the Delete Note(s) dialog.

If a Note contains links to other Notes, then all descendant notes will also be deleted.  If you accidently delete a note use Undo to restore it.

Notes are a convenient way to add meta information which can stand-out, yet remain hidden until called up.

Other improvements in this release include faster application load and startup time, clever screen updating when other users edit articles you are viewing by only updating the changes instead of redisplaying the entire article and some progress on getting Clibu useable on Tablets.

Finally this release addresses a variety of small niggling bugs, some targeted at specific Firefox and IE issues. See the Release Notes for full details.

As always we look forward to and welcome your feedback and comments.

– Neville

Clibu V0.80.65 Released, UI enhancements

This Clibu release incorporates user interface enhancements based on your feedback.

A new button has been added which toggles the way collapsed articles are displayed.

The new compact view displays a line or two from the article and excludes all other article widgets. This lets you see a list with more articles per page.

Next you will see a new button at the left of each article. When you click on this, all articles other than this article, will be hidden. This declutters the screen so it is easier to focus on the task at hand. Click it again to reveal the hidden articles.

When another Clibu users adds an article to a Knowledge Base you have open or when you or another user adds an article using the Clibu Web Clipper, to a KB you have open, you now have the ability to display these articles.

When such articles are added you will see a button like the one shown above displayed on the top navigation bar. Simply click on the button to see the article.

To see a complete list of the updates and issues addressed in this release see the Clibu Release Notes.

Many thanks to all of our Clibu users for your support this past year. Wishing you a very happy Xmas and a healthy and happy 2015.

– Neville

Clibu Version 0.80 A major new release – Knowledge Base Sharing

In Part 1 I wrote about Clibu User and Account Management.  In this post I’ll walk through Clibu’s new Knowledge Base Sharing capabilities.

Sharing enables other people to view and collaborate on Knowledge Base content. Clibu updates all users content in real time, so everyone see’s changes as they occur.

To Share a Knowledge Base, open it and click on it Tab’s drop down menu and select Share.Tab Menu - Share KBThis opens the Share Knowledge Base dialog.

KB Share DialogStart by entering the E-mail address of the person you want to share the Knowledge Base with. They don’t need to be an existing Clibu User.

Next you can either grant them View Only access which means they can look, but not touch or you can grant Full Access, which means they can do everything you can. Click on the button to toggle between the two settings.

Finally click Share and an email is sent telling the person what they need to do to access the KB. The email looks like this:

Kb Shared Email

If the user you have shared the Knowledge Base with has Clibu open, they will also see a notification to this effect.

Shared Knowledge Bases are grouped together on the Knowledge Base menu and include an icon indicating they are shared.

KB Menu Shared ItemsThey same icon is used on Tabs that contain shared kb’s.

Sharing permissions can be changed at any time and shares can be removed. Select Share on the Tab menu and enter the email address of the person you’ve previously shared the KB with.

From here you can change Permissions and click Update or use Remove Share. The user will be notified by email and also by a notification popup if they are using Clibu.

If they have the KB open it will be closed if Remove Share was used, otherwise it’s permissions will be updated.

At present we’ve exposed just two permissions, Full Access and View Only. However we’ve implemented a much finer grained sets of permissions down to the level of; can a user add Tags, rename Tags, edit Articles, add Articles, create Knowledge Bases etc. etc. Based on user requirements and feedback we’ll look at exposing these advanced permissions in a future release.

I’ve also put the groundwork in place to track user activity, so you’ll be able to see who has edited an article, added tags to it etc.etc. and when.

The ability to collaborate with colleagues and share valuable information is all important. I hope you find this release is heading in the right direction and look forward to your feedback.

– Neville

Clibu Version 0.80, a major new release – User & Account Management

It is time to surface from another big round of Clibu development and get the latest release into your hands. Since the previous release I’ve completely rewritten the User and Account management modules, or to be more precise, written them. Up until now there was very basic Login system, which was just enough to enable folks other than me, to use Clibu.

Fundamental to these new modules is the ability to let you share Knowledge Bases with your friends and colleagues and to have full control over your account.

And we’ve moved from a closed Beta to one where anyone can Signup and start using Clibu straight away.

In the first post I’ll focus on the new Account management capabilities and follow up with a post on Sharing.

CURRENT CLIBU USERS: If you are an existing Clibu User you will see the Login system has changed and you need to establish new credentials. Follow the steps below, your database will be updated and you will be back using Clibu again.

If Clibu is already open or there is any problem you must do a Browser Refresh to load the new release.

Signing up for a Clibu Account:

Click on the button on the Welcome page or on Signup on the User Login dialog.

Enter your E-mail address and you’ll be sent an email with your login password.

The User Login dialog should open automatically, if not click on the Login button.

The E-mail address you used in Signup will be prefilled. Copy and paste the Password you received in the Signup e-mail.

Next choose whether you want your Email address and/or Password saved on this PC. If both are saved then you can Login in future without having to enter any credentials. If you are using Clibu on someone else’s PC, you should not set these options.

Next Click on Login. As this is the first time you are logging in with this new account there is a final one time User Registration step.

Enter your first name, last name and a User name which will be used to uniquely identify  you amongst all Clibu Users. Note that once set your User name cannot be changed, so choose carefully.

Click Save to complete your Registration and log in to Clibu. If the User name you chose is already in use you will be prompted to change it and try Save again.

When you Register, you get added to our Clibu Newsletter Subscription list. You will receive an email asking you to accept this or not. You can unsubscribe at any time.

Forgot Password

If you look back at the User Login dialog you will see it now includes a Forgot Password option. When you use this, Clibu will create a new temporary password and email it to the address you enter. Your current password will continue to work until you use the new password, which will then supersede it. These temporary passwords expire after 2 days, so use them promptly or use Forgot Password again.

Changing your Credentials

You can change your email address and password on the new Account Details dialog which is accessed from the User Menu | My Account.

If you do set your own password ensure it is a strong one, and not one you use on other Web sites.

Clibu Web Clipper

We’ve updated the Clibu Web Clipper Login to match the changes we’ve made in Clibu. We’ve also simplified it so that if you are logged into Clibu, the Web Clipper Extension will log in automatically, so you can start clipping straight away.

The V0.80.30 Clibu Web Clipper is now available in the Chrome Store. If the Extension doesn’t update on its own then delete the current one and install the latest version from the Chrome Store.

Fini

You can clearly see that we’ve come a long way with User and Account Management in this release. We’ve also paved the way for more User based functionality to be added in future releases. And finally we’ve improved how we manage users on the server and made this more efficient.

Part 2 on Knowledge Base sharing is now available.

For a summary of all updates see this Forum Announcement.

– Neville

New Web Clipper functionality & New Clibu Release

The Clibu Web Clipper has been enhanced to enable you to both add and append Web page content from the Browser right click context menu.

Clibu Web Clipper on Browser Context Menu

In addition to creating new Articles from clipped content you can now append content to an existing article. This is extremely useful  when you want to keep adding bits of information to an article.

The context menu items come in two flavours, depending on whether any content is selected on the Web page or not. If content is selected the menu items above are available and the selected content, along with the web page title linked to the page url, plus the page description (if any) are either used to create a New Article or appended to the current article.

If no web page content is selected then this menu is shown.

In this case the web page title linked to the page url, plus the page description (if any) are either used to create a New Article or appended to the current article.

Clibu and the Clibu Web Clipper are now at Version 0.71.0. Click Browser Refresh in Clibu to get the latest release. And in Google Chrome use Tools | Extension | Update Extensions Now.

Before you can use the Context menu items you need to Login to Clibu using the Clibu Web Clipper Browser button.

Both New Article from Clip and New Article from Bookmark create the article in the Knowledge Base selected in the main popup window accessed via the Clibu Web Clipper Browser button.

Choose the Knowledge Base from the dropdown list and then click anywhere on the web page to close the popup window.

Append Clip to Article and Append Bookmark to Article append  content to the current article. The current article is set in one of two ways. The first way is selecting the article in Clibu using the checkbox beside each article. Whichever article has been selected most recently is the one the web clipper uses.

Clibu Article selection checkbox

The second way an article is treated as selected is whenever you use the context menu items New Article from Clip/Bookmark or Add Article in the web clipper popup window. This enables you to create a new article and then append content to it which is a fairly common task.

If you want to add Tags and edit the page description for New Articles then use the full featured Web Clipper popup.

An issue with selected content in the Web Clipper Popup window has been fixed and links and images in selected content which are relative to the page the content came are now processed correctly.

Clibu itself has been updated to cater for these new Web Clipper capabilities and the Clibu start screen is now displayed when new users access Clibu for the first time and when logging in fails. Links to sign up to the Beta program have been added to the start screen and to the Login dialog. See the Release notes for further details.

I hope you find these new Web Clipper features as useful as I do and look forward to your feedback.

-Neville

Clibu Version 0.66.10 has been released

Clibu has been updated to V0.66.10. This release includes some cosmetic & usability updates based on the feedback we’ve been receiving, as well as fixing some bugs. Simply Refresh your Clibu Tabs in your Browser to start using this new release. See this Clibu Forum Announcement for full details.

The really big news though is we now have the Clibu Web Clipper Browser extension available for Chrome. More on this in the next post.

For folks who use Twitter I’ve recently created a Twitter account @getclibu which you can subscribe to. This will supersede the @surfulater twitter account.

Finally thanks to our Beta testers for all their help and feedback.

-Neville