Offline PKM has real and measurable benefits

Recently a Clibu Notes user had an issue which unfortunately caused Clibu Notes to crash. At that time we hadn’t got around to making Clibu Notes crash resistant. This quickly resulted in user emails telling me the server was down, which I was also aware of through our monitoring tools.

This brings me to the point of this post and that is no matter what happens with the Clibu Notes server (and in future your own hosted Clibu Notes server) life goes on pretty much as normal due to Clibu Notes ability to run with full functionality without an Internet connection.

Knowing that you still have full access to all of your notes and can edit them, create new notes, rearrange the tree etc. is wonderfully liberating. In the scenario above, as soon as the server was up and running again all changes were updated across all devices. Even edits of the same notes on different devices merge and are once more unified.

Online only applications

When applications only run on a remote server all work grinds to a halt when you lose your Internet connection or the server goes down for whatever reason.

Offline applications

On the other hand applications that run only locally will of course keep running, but these typically don’t have the ability to seamlessly merge changes or enable concurrent editing of content on multiple devices or by multiple users.

Clibu Notes – the best of both online and offline

It is clear to me that if you want the peace of mind knowing your content is always available, can always be updated and added to across all of your devices, regardless of whether you are connected to the Internet or not then applications with the level off offline support Clibu Notes has are a must.

You can check how applications you maybe using compare with Clibu Notes offline functionality with the following:

Works without
Internet
Collaborative
Editing
Devices update in realtime*Awareness
Offline OnlyYesNoNoNo
Offline + SyncYesNo (1)No (2)No
OnlineNoNo (3)MaybeMaybe
Clibu NotesYesYes (4)Yes (5)Yes

* Awareness shows you other users/devices who are online, where they are editing and what changes they have made.

1) Edits on different devices will typically overwrite each other, losing content.
2) Synchronizing changes for offline apps is unlikely to be fine grained and and make take some time.
3) Unlikely to support real collaborative editing of the same content at the same time. Similar issue to (1).
4) The same note can be edited by any user on any device and all changes will eventually coalesce to the same content. This is regardless of whether a user is online or not.
5) When online, otherwise as soon as they go online.

Eventually consistent content

In order to update all changes from all users whether they were made offline or online, we need code the appears to work like magic. This includes edits to exactly the same content on different devices.

We get this magic from CRDT’s or Conflict-free Replicated Data Types. Discussing CRDT’s here is well beyond the scope of the article, however I can highly recommend a series of articles by Jake Lazaroff, starting with An Interactive Intro to CRDTs.

Conclusion

If you want to be able to access all of your notes, add new notes and edit notes on your Smartphone, Tablet or Desktop PC wherever you are, whether you have an Internet connection or not, then Clibu Notes is the solution you need.

PS. Clibu Notes is now Crash resilient. This means that if there is a serious issue which takes the server down it will automatically restart.

PPS. Clibu Notes V0.72.030 has just been released, and continues our steady stream of new releases. See the Release Notes in the Help for details.

How I use Clibu Notes

I’ve been asked to provide some information on how I use Clibu Notes on a day to day basis. Hopefully this article will help you get some ideas to fit into your note taking workflow, whether you are using Clibu Notes or a similar Knowledge Management application.

I use Clibu Notes for several purposes.

Research

Research is one important area. When I invest time in researching an area of particular interest, I want to ensure that what I’ve found is retained and readily accessible. The last thing I want is to have to do the same painstaking research all over again.

This might be about recommended places to visit for a future trip, detailed information I need to keep for specific development work on software projects such as Clibu Notes. Or information to help improve my Golf game or Fitness and maintaining a happy and healthy life.

Find it once, keep it forever and access it anywhere. You get the idea.

Research

Project Tracking

Next is tracking the work I’m doing. What new features am I considering, how useful are they to the broader community, how much will they cost to implement, can they be justified and what priority are they given.

When a new feature is in development I also track it’s progress, and ensure Help and other documentation is written for it.

Then there is a need to track bugs, usability and other issues.

I also track and keep notes on work around the house and things that need to be done.

Project Tacking

Planning

We like to travel, especially overseas and these trips take considerable planning. This something I do with my wife, so we share and collaborate on the various tasks. It is a combination of research and detailed checklists.

These tend to be intense periods of work which happen infrequently and are very important to us.

Planning

Experiences

When we’ve been to a nice restaurant, drank a bottle of wine we particularly like, visited an unusual and interesting place, we keep notes so we can remember to enjoy these again at some point.

Notes of places we’ve taken for trip planning will find their way here for the ones that stand out. Often times the memories you bring back home are as important as the original visit.

Trees and Work Spaces

In the examples above I’ve shown how I organize my notes using Clibu’s Notes Tree. However not everyone wants to organize their notes in a hierarchy and Clibu Notes in no way forces you to. You can even hide the tree, so you never see it.

For those of you who prefer a flat structure I recommend having a set of top level tree items to organize your notes into collections. This will enable you create (Work) Spaces for each collection.

Spaces enable you to segment the tree and focus on a single branch of notes.

When a space is selected the tree and notes list/grid only shows notes in that that space. Search and Filters are restricted to notes in the space. You can still open linked notes, which are outside the current space.

Nitty Gritty

In order to produce notes that function well for me I make heavy use of backlinks, which enable me to navigate between related notes. Note icons and colors to visually locate notes. Search and less so Filters to drill down to specific sets of notes. I use the My Order view along with drag and drop to arrange the tree just how I want it. And Date views to see notes in a timeline. Spaces to segment the tree into actionable work areas.

A Note with Links, Backlinks & Collapsed blocks

When editing I use a mix of markdown and toolbar functionality for text formatting. Task lists, well for tasks. Drag and drop to reorder lists, block select & move to reorder blocks, details for collapsible blocks and text highlighting. I typically have two note editors open.

I’ll Archive notes that I want to keep, but that are no longer of interest in the context of my current day to day work.

Smartphones & Tablets

On my phone and tablets Clibu Notes is installed as a Progressive Web App (PWA) and added to the home screen. A single tap then opens it. When I’m primarily consuming content, I’ll tap the Editable icon on the bottom bar to prevent any accidental changes.

Using Clibu Notes to take short notes on my phone is very convenient. I’ll typically flesh them out when I’m back on a device with a physical keyboard.

Knowing that Clibu Notes automagically synchronizes changes down to the character level, across all devices is and I’ll repeat magically liberating. Along with the ability to work offline, which is a must in todays mobile world.

Note on Smartphone + Search

To finish up

There are no hard and fast rules about how you use a PKM app like Clibu Notes. Different people have very different ideas about what works best for them and ways of accomplishing that.

You need to sit down and work through your requirements and then see if you can find an application that meets those criteria, or at least comes close.

Think about how you want to structure and organize your notes, but don’t stress over it. Your PKM of choice should make it easy to restructure and reorganize your notes, as the need arises and as you and it grow together.

Unfortunately a common trait is to spend too much time and effort organizing notes. Think more about note retrieval – how can I quickly locate a specific note or set of notes and the notes that are related to them. What tools does my PKM provide to assist in fast and accurate note retrieval.

There are plenty of Youtube videos on organizing notes. Some are focused on specific applications and others more generic or focusing on a methodology. 

Tiago Forte is quite prolific in this area. This is a new video on his PARA method. A methodology called the Zettelkasten method has received quite a bit of attention the last few years.

The ways that people are using PKM’s is exploding in much the same way that PKM applications are.

I hope you’ve gleamed something useful from this article. Please do leave a comment below and follow us on Twitter (now X)

And if you haven’t signed up to use Clibu Notes yet, please do give it a try. We’d love to get your feedback.

– Neville

Clibu Notes: Your data, stored locally, available on all your devices.

There has been a move for some time now, which continues to gather pace where people don’t want their data in the cloud on some large companies servers where they have no idea who might be looking at it or profiting from it.

My background was developing Windows Desktop software where everything was stored on your PC and you copied files around from PC to PC as needed.  Cumbersome and fraught with missteps which could easily leave you in a pickle.

After many years of doing Desktop software I moved to Web Application development where data was stored on servers under my control and could be accessed from any device effortlessly.

For Knowledge Base applications like our original Clibu App this meant users could access and update information anywhere they had access to a Web Browser and the Internet.

So far so good. However obstacles still remain. First some folks don’t want their data stored in the cloud, second cloud only applications are useless if you don’t have an Internet connection or the cloud server is down and third is what happens if the company hosting your app and cloud data goes out of business.

For Clibu we tackled these issues by releasing Clibu On Premise, a version that you install locally. However this meant the ability to access your data from anywhere on the planet was lost, unless you had the wherewithal to setup and configure secure  remote access. Another downside is we needed to keep our cloud version and on-premise versions in step, which created more work for us and meant on-premise sometimes fell behind.

So what’s the solution. Well we’ve learnt an awful lot developing Clibu, which was our first serious Web Application. Over that time Browser capabilities have improved a lot, often quite dramatically.

This has led us to rethink Clibu from the ground up, how it could function to deliver the best possible end user experience. One where all data is kept on your local device, where it can be accessed without any Internet connection, where the application continues to work should we go out of business or stop development, where data is automatically shared and synchronized across all devices on your local Network and where you can optionally access it from any Browser anywhere if you enable your data to be kept on a central server.

Given we can meet all of these objectives I think you’ll agree this paints a very good picture. You own your data, it is kept on your devices and optionally on a central server either run by us in the cloud or on PC of your own (on the roadmap).

This is all very timely as others are on this same journey. I can recommend reading Local-First Software: You Own Your Data, in spite of the Cloud and a shorter easier to read related article by Adrian Colyer – Local-first software: you own your data, in spite of the cloud from his daily newsletter.

To quote the articles above:

Great local-first software should have seven key properties.

  1. It should be fast.

  2. It should work across multiple devices.

  3. It should work without a network.

  4. It should support collaboration.

  5. It should support data access for all time.

  6. It should be secure and private by default.

  7. It should give the user full ownership and control of their data.

So how does the new Clibu Notes app rate on these criteria. The good news is we tick all of these boxes.

I could be that I’m overly optimistic as:

… we speculate that web apps will never be able to provide all the local-first properties we are looking for, due to the fundamental thin-client nature of the platform. By choosing to build a web app, you are choosing the path of data belonging to you and your company, not to your users.

I don’t see the issue here. The data for a web app that can run entirely locally belongs to the users.

What is a real issue with offline use where you still want online access from any device anywhere, is the accumulation of changes made to your data over time. To be precise in order for users to collaborate and work offline, every change to every bit of data must be retained, potentially for ever.

Quote:

Performance and memory/disk usage quickly became a problem because CRDTs store all history, including character-by-character text edits. These pile up, but can’t be easily truncated because it’s impossible to know when someone might reconnect to your shared document after six months away and need to merge changes from that point forward.

To handle this ever increasing memory/disk usage some sensible controls can be put in place. For example if you know that worst case any one user maybe offline for a month, then when they come back online you can cleanup up the accumulated data for all users. Or if you know who all the users are and all of the devices they use,  then you can cleanup when they are all online or you can notify them they might lose their local changes if they don’t get back online within a certain time. Best practices here will evolve over time.

So where are we now

Clibu Notes can and does work entirely offline. You can use Clibu Notes in your Web Browser or Install it as an application on Desktop, Tablet and Smartphone.

When you are online, all updates are synchronized in real time with all  instances of Clibu Notes you have open and online. When an offline instance of Clibu Notes goes Online it will synchronize all of its offline changes with all changes made by other online instances. These changes are fine grained down to the character level in notes. In other words edits to a note in multiple copies of Clibu Notes whether online or offline will merge and resolve the changes so the note is identical on all devices.

Just as edited notes are eventually consistent so are changes to the shape of the Notes Tree, note icons and colors. And finally Work Spaces are also kept consistent. Simply put it doesn’t get any better than this.

As stated on the Clibu Notes website. knowing that your notes and associated data is automagically kept up to date across all of your devices is Magically liberating.

If you haven’t signed up for free access to Clibu Notes go and do it now. How well does it meet your needs? We’d love to know.

– Neville

Clibu Notes, Preview Release is live

I’m pleased and excited to let everyone know that we have launched the Clibu Notes Preview release.

Personal Knowledge Management (PKM) applications have really taken off and blossomed over the past few years to the point where you have a plethora of choices, so why Clibu Notes.

Clibu Notes is the third generation and evolution of PKM software that we have developed, each one building on and refining what came before it. We can actually go back further, but that is another story.

With Clibu Notes we’ve strived to present a simple, effective and attractive application. We see these as its core strengths. Content seamlessly updates across all devices in real time and feels quite magical. This gives you a freedom you’ve unlikely ever had before. And if you don’t have an Internet connection everything just works. Content magically synchronizes and merges once you are back on line. Multiple people can even edit the same notes either on or offline and all changes will be magically resolved.

Clibu Notes goes beyond PKM, meeting the needs of Teams with full concurrent editing of the same notes at the same time.

Simple to use doesn’t mean sacrificing capabilities. Clibu Notes delivers a rich and more than capable set of PKM features and we’re not done yet.

Clibu Notes works across all of your devices, Smartphones, Tablets and Desktop PC’s. It works in the Browser and can be installed as a native application. Updates happen automatically.

For more information and to sign up for early access see the new clibu.com website.

– Neville Franks

Clibu Notes, Fast Full Text Search. v0.45.00 Released

This Clibu Notes release continues laying the foundation for our simpler, faster, private, Note capture application. It includes important new capabilities such as fast full text search, a range of user interface changes based largely on user feedback and plenty of tweaks and bug fixes.

Fast full text search

Let’s start with Search. We’ve replaced the search engine used in Clibu, which unfortunately wasn’t as good as we’d liked.

The search in Clibu Notes is lighting fast and includes fuzzy and partial matching along with word stemming. For example “camping” will find “Camper”, “Camping” etc. as will “camper”, “camp” etc. as shown below.

Search results are displayed instantly as you type, with no waiting to get data from the cloud. Search results are available in the Search Tab, so there is no need to redo a search. Results update when you select either the Search Tab or Search prompt, so they are always reflect reality.

The Clibu Notes Tree, Notes List/Grid and Editor all update to include just the search results as shown here.

Search results will be highlighted in the Note editor in a future release.

Selecting a note in the tree will show only the search results in that tree branch, letting you drill down to a subset of results. Click on the Home icon goes back to showing all search results.

In a similar way, Filters can be used along with Search to home in on specific notes. For example you could show only search results with a green title or a certain icon.

Being independant

Every combination of View Group (Notes, Archive, Trash), Sort Type (Title, My Order, Date Updated,…) and List View Tab keeps its own set of Filters and Hoisting properties. This flexibility lets you have independant and specific sets of Notes displayed for each of these combinations.

When these change a notification is displayed summarizing what’s on view.

Streamlined user interface

We’ve simplified and relabeled various user interface components in this release. Click/tap on the Filters button now toggles filters off/on and the dropdown arrow opens the filters menu. Changing any Filter setting now activates it’s filter and turns Filtering on. The New Note button is also more prominent.

The Sort Order button and menu have also been changed. The button text and icon indicates the current sort order, which can be changed using the direction button on the right. We’ve removed the sort direction buttons from the menu itself, which were confusing.

That’s all for now

This release adds important new functionality, addresses a range of issues which weren’t working quite right and improves overall usability.

Next steps include major updates and added functionality to the Note editor along with work on the server to finish the multi-device synchronization. This builds on the current multi-tab synchronization currently in place.

The About page in Clibu Notes includes a roadmap I suggest you read. About can be accessed via Help or the Settings menu in Clibu Notes

As with earlier releases send an email to info@clibu.com to get access to this release. For continued early-release access we need your comments, criticisms and suggestions, so please do get in touch.

You can add comments below and open tickets in our Help desk, accessed via. the Settings menu in Clibu Notes. Or get in touch via email if you prefer. You can also follow us on Twitter.

Stay well, stay positive and be considerate to all around you.

Neville Franks, Author of Clibu Notes, Clibu etc. ©Soft As It Gets P/L 2020

Clibu Notes, Simpler, faster note taking, Part 2

If you haven’t read Part 1 yet, I suggest you do so first.

Seeing only what’s relevant

As you create more and more Notes it’s easy to get overwhelmed – you can’t see the wood for the tree’s. Filters remove the clutter, so you see only the notes that matter, for the task at hand.

For example let’s say you want to see only the notes updated in the last month, with a title color of red and whose title includes vaccine.
This screenshot shows how easy this is.

Title Search does a live fuzzy search on note titles. A tap on Show toggles each filter between show and hide. Show will only show notes that match the criteria, whereas Hide will hide them. Tap on Icon etc. lets you pick specific items from a menu. The switch to the right of each filter either enables or disables that filter.

Finally there is the Match All / Match Any toggle. Match All means notes must match all enabled filters, whereas Match Any means include notes that match any of the enabled filters. This has no effect if only a single filter is enabled.

For a more exhaustive demonstration click on the image below.


As Filters change, the Tree and Notes grid update to show only the notes that match the filter. Tree items which are filtered out but need to be displayed because they are ancestors of matching notes are displayed dimmed to identify this.

Keeping everything synchronized

The ability to update all copies of Clibu Notes as you add, edit and rearrange them, both efficiently and in real time,  has been a major undertaking and is a must have capability.

Pictures speak a thousand words, so without further ado. 
Click on the image to enlarge.


This shows Clibu Notes open in two Browser Tabs, positioned one above the other.

Editing is occuring in the top tab with the bottom tab updated in real time to match. Of course automatic content synchronization isn’t restricted to Tabs in the same Browser (except in this release).

Clibu Notes instances in any Browser on any device, anywhere, will be updated in exactly the same way, using exactly the same Clibu notes synchronization engine you see working above.

Taking this further you can continue using Clibu Notes even when you don’t have an Internet connection, including full editing, adding new notes, rearranging the notes tree etc. Then when you are next online, your changes and other online users changes will be synchronized with each other.

The ability to seamlessly access and work on your notes both offline and online is important to many of you and positions Clibu Notes at a level above similar applications.

In Conclusion

The About page in Clibu Notes includes a roadmap I suggest you read. About can be accessed via Help or the Settings menu in Clibu Notes

To be added to the evaluation list and get immediate access to Clibu Notes v0.42.00 simply email info@clibu.com

You can also follow us on Twitter.

As always we look forward to your suggestions and guidance.

You can add comments below and open tickets in our Help desk, accessed via. the Settings menu in Clibu Notes. Or get in touch via email if you prefer.

Neville Franks, Author of Clibu Notes, Clibu etc. ©Soft As It Gets P/L 2020

Clibu V2.01.00 Improved color picker, Tab drag & drop, new article styling …

Today we’ve released Clibu V2.01.00 with some nice new UI enhancements and improved article look and feel.

The text and highlight color pickers have been updated with more colors along with a better choice of colors for each task.

We’ve also made it quicker and easier to highlight text by splitting the buttons in two. Clicking on the left part of the button uses the current color on the selected text and clicking on the drop-down arrow lets you choose a color from the color picker.

The updates to the Color picker are important and will enable us to use it in other areas, such as setting Tags tree item colors etc.

When you have lots of Knowledge Bases open, arranging their Tabs in a specific order can be very useful. To accomplish this hold the mouse or your finger (on touch devices) down on the Tab menu icon and drag the Tab to the new location, then release it.

You will also see that we’ve changed the styling of article text along with a change to the default font. Headings styles are the main improvement, giving articles a much more modern look and feel.

Keyboard Help is back. Press Shift+? or click on the Keyboard button on the icon sidebar.

The indicator which displays when an article is loading has been updated to an animated bar, which is less intrusive and looks way better.

An issue with Knowledge Base Sharing Permissions has been fixed enabling them to be changed again.

The Clibu Web Clipper was updated in the last release, which we didn’t blog about at the time.

As always we welcome and look forward to your feedback.

– Neville

 

Clibu Version 0.80 A major new release – Knowledge Base Sharing

In Part 1 I wrote about Clibu User and Account Management.  In this post I’ll walk through Clibu’s new Knowledge Base Sharing capabilities.

Sharing enables other people to view and collaborate on Knowledge Base content. Clibu updates all users content in real time, so everyone see’s changes as they occur.

To Share a Knowledge Base, open it and click on it Tab’s drop down menu and select Share.Tab Menu - Share KBThis opens the Share Knowledge Base dialog.

KB Share DialogStart by entering the E-mail address of the person you want to share the Knowledge Base with. They don’t need to be an existing Clibu User.

Next you can either grant them View Only access which means they can look, but not touch or you can grant Full Access, which means they can do everything you can. Click on the button to toggle between the two settings.

Finally click Share and an email is sent telling the person what they need to do to access the KB. The email looks like this:

Kb Shared Email

If the user you have shared the Knowledge Base with has Clibu open, they will also see a notification to this effect.

Shared Knowledge Bases are grouped together on the Knowledge Base menu and include an icon indicating they are shared.

KB Menu Shared ItemsThey same icon is used on Tabs that contain shared kb’s.

Sharing permissions can be changed at any time and shares can be removed. Select Share on the Tab menu and enter the email address of the person you’ve previously shared the KB with.

From here you can change Permissions and click Update or use Remove Share. The user will be notified by email and also by a notification popup if they are using Clibu.

If they have the KB open it will be closed if Remove Share was used, otherwise it’s permissions will be updated.

At present we’ve exposed just two permissions, Full Access and View Only. However we’ve implemented a much finer grained sets of permissions down to the level of; can a user add Tags, rename Tags, edit Articles, add Articles, create Knowledge Bases etc. etc. Based on user requirements and feedback we’ll look at exposing these advanced permissions in a future release.

I’ve also put the groundwork in place to track user activity, so you’ll be able to see who has edited an article, added tags to it etc.etc. and when.

The ability to collaborate with colleagues and share valuable information is all important. I hope you find this release is heading in the right direction and look forward to your feedback.

– Neville

Clibu Version 0.80, a major new release – User & Account Management

It is time to surface from another big round of Clibu development and get the latest release into your hands. Since the previous release I’ve completely rewritten the User and Account management modules, or to be more precise, written them. Up until now there was very basic Login system, which was just enough to enable folks other than me, to use Clibu.

Fundamental to these new modules is the ability to let you share Knowledge Bases with your friends and colleagues and to have full control over your account.

And we’ve moved from a closed Beta to one where anyone can Signup and start using Clibu straight away.

In the first post I’ll focus on the new Account management capabilities and follow up with a post on Sharing.

CURRENT CLIBU USERS: If you are an existing Clibu User you will see the Login system has changed and you need to establish new credentials. Follow the steps below, your database will be updated and you will be back using Clibu again.

If Clibu is already open or there is any problem you must do a Browser Refresh to load the new release.

Signing up for a Clibu Account:

Click on the button on the Welcome page or on Signup on the User Login dialog.

Enter your E-mail address and you’ll be sent an email with your login password.

The User Login dialog should open automatically, if not click on the Login button.

The E-mail address you used in Signup will be prefilled. Copy and paste the Password you received in the Signup e-mail.

Next choose whether you want your Email address and/or Password saved on this PC. If both are saved then you can Login in future without having to enter any credentials. If you are using Clibu on someone else’s PC, you should not set these options.

Next Click on Login. As this is the first time you are logging in with this new account there is a final one time User Registration step.

Enter your first name, last name and a User name which will be used to uniquely identify  you amongst all Clibu Users. Note that once set your User name cannot be changed, so choose carefully.

Click Save to complete your Registration and log in to Clibu. If the User name you chose is already in use you will be prompted to change it and try Save again.

When you Register, you get added to our Clibu Newsletter Subscription list. You will receive an email asking you to accept this or not. You can unsubscribe at any time.

Forgot Password

If you look back at the User Login dialog you will see it now includes a Forgot Password option. When you use this, Clibu will create a new temporary password and email it to the address you enter. Your current password will continue to work until you use the new password, which will then supersede it. These temporary passwords expire after 2 days, so use them promptly or use Forgot Password again.

Changing your Credentials

You can change your email address and password on the new Account Details dialog which is accessed from the User Menu | My Account.

If you do set your own password ensure it is a strong one, and not one you use on other Web sites.

Clibu Web Clipper

We’ve updated the Clibu Web Clipper Login to match the changes we’ve made in Clibu. We’ve also simplified it so that if you are logged into Clibu, the Web Clipper Extension will log in automatically, so you can start clipping straight away.

The V0.80.30 Clibu Web Clipper is now available in the Chrome Store. If the Extension doesn’t update on its own then delete the current one and install the latest version from the Chrome Store.

Fini

You can clearly see that we’ve come a long way with User and Account Management in this release. We’ve also paved the way for more User based functionality to be added in future releases. And finally we’ve improved how we manage users on the server and made this more efficient.

Part 2 on Knowledge Base sharing is now available.

For a summary of all updates see this Forum Announcement.

– Neville

Clibu Beta V0.65.03 Released. Streamlined Tagging etc.

This latest Clibu release makes it easier to add Tags both to Articles and to the Tags Tree. If you are a heavy Tag user these new features will speed up and simplify your work flow.

The ‘New Tag’ button which is beside the ‘Hide/Show Tags Tree’ button located above the Tags Tree, lets you create a new Tag and add it as a child of any existing tag. Ctrl+G also does  this.

The Tags Tree item menu now includes ‘New child Tag’ which lets you quickly add a Tag as a child of the selected Tag.

The menu also includes ‘New Tagged Article’ which creates a new article tagged with the selected tag.

This release provides a new quick way to add tags to an article from content (words) in the article. Select the text you want to use for the tag and the selection toolbar pops up.

In this example I’ve selected saffron threads. Clicking on the ‘Add Tag’ button adds saffron threads to the tags for this article.

saffron threads doesn’t exist yet so you are given the option to Create it or edit it.

The two screen shots above also show the new look tooltips we’ve implemented in this release. Different colored tips are used in different contexts and along with better positioning enable us to provide more targeted feedback.

The final area I want to highlight is Clibu’s ability to both Rename and to Merge Tags. Merge comes into play when you want to rename a tag and the new tag name already exists.

In this scenario all articles using the original tag are updated to use the new (existing) tag and the original tag is deleted, hence merging the two tags into one.

In my experience some applications allow you to rename a tag, but typically only if the new tag doesn’t exist. This is a pity as the ability to merge similar tags is an important one when it comes to effective tag management.

In this example I want to rename the Tag Harira soup to Harissa soup.

As soon as I finished typing Harissa soup two things happen. First a tip pops up telling me that the tag Harissa soup already exists in the current parent tag Moroccan and second the ‘Rename’ button changes to ‘Merge’, making it clear what will happen if I continue.

With this release we’ve continued to add important new functionality, enhanced existing capabilities and fixed a variety of bugs.

For complete release notes see: Clibu Alpha V0.65.03 Beta released, 23 April 2014

If you are looking for a better way to collect, manage and share information and would like to influence Clibu’s development direction then you should participate in our Beta program. See the Clibu web site for sign-up details.

If you are signed up for the Beta program but are not actively participating in it, you may find that you’ve been removed. Contact us if you want to restore access.

Happy Clibu’ing, Neville