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Clibu Notes, Simpler, faster note taking, Part 2

If you haven’t read Part 1 yet, I suggest you do so first.

Seeing only what’s relevant

As you create more and more Notes it’s easy to get overwhelmed – you can’t see the wood for the tree’s. Filters remove the clutter, so you see only the notes that matter, for the task at hand.

For example let’s say you want to see only the notes updated in the last month, with a title color of red and whose title includes vaccine.
This screenshot shows how easy this is.

Title Search does a live fuzzy search on note titles. A tap on Show toggles each filter between show and hide. Show will only show notes that match the criteria, whereas Hide will hide them. Tap on Icon etc. lets you pick specific items from a menu. The switch to the right of each filter either enables or disables that filter.

Finally there is the Match All / Match Any toggle. Match All means notes must match all enabled filters, whereas Match Any means include notes that match any of the enabled filters. This has no effect if only a single filter is enabled.

For a more exhaustive demonstration click on the image below.


As Filters change, the Tree and Notes grid update to show only the notes that match the filter. Tree items which are filtered out but need to be displayed because they are ancestors of matching notes are displayed dimmed to identify this.

Keeping everything synchronized

The ability to update all copies of Clibu Notes as you add, edit and rearrange them, both efficiently and in real time,  has been a major undertaking and is a must have capability.

Pictures speak a thousand words, so without further ado. 
Click on the image to enlarge.


This shows Clibu Notes open in two Browser Tabs, positioned one above the other.

Editing is occuring in the top tab with the bottom tab updated in real time to match. Of course automatic content synchronization isn’t restricted to Tabs in the same Browser (except in this release).

Clibu Notes instances in any Browser on any device, anywhere, will be updated in exactly the same way, using exactly the same Clibu notes synchronization engine you see working above.

Taking this further you can continue using Clibu Notes even when you don’t have an Internet connection, including full editing, adding new notes, rearranging the notes tree etc. Then when you are next online, your changes and other online users changes will be synchronized with each other.

The ability to seamlessly access and work on your notes both offline and online is important to many of you and positions Clibu Notes at a level above similar applications.

In Conclusion

The About page in Clibu Notes includes a roadmap I suggest you read. About can be accessed via Help or the Settings menu in Clibu Notes

To be added to the evaluation list and get immediate access to Clibu Notes v0.42.00 simply email info@clibu.com

You can also follow us on Twitter.

As always we look forward to your suggestions and guidance.

You can add comments below and open tickets in our Help desk, accessed via. the Settings menu in Clibu Notes. Or get in touch via email if you prefer.

Neville Franks, Author of Clibu Notes, Clibu etc. ©Soft As It Gets P/L 2020

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Clibu V2.01.00 Improved color picker, Tab drag & drop, new article styling …

Today we’ve released Clibu V2.01.00 with some nice new UI enhancements and improved article look and feel.

The text and highlight color pickers have been updated with more colors along with a better choice of colors for each task.

We’ve also made it quicker and easier to highlight text by splitting the buttons in two. Clicking on the left part of the button uses the current color on the selected text and clicking on the drop-down arrow lets you choose a color from the color picker.

The updates to the Color picker are important and will enable us to use it in other areas, such as setting Tags tree item colors etc.

When you have lots of Knowledge Bases open, arranging their Tabs in a specific order can be very useful. To accomplish this hold the mouse or your finger (on touch devices) down on the Tab menu icon and drag the Tab to the new location, then release it.

You will also see that we’ve changed the styling of article text along with a change to the default font. Headings styles are the main improvement, giving articles a much more modern look and feel.

Keyboard Help is back. Press Shift+? or click on the Keyboard button on the icon sidebar.

The indicator which displays when an article is loading has been updated to an animated bar, which is less intrusive and looks way better.

An issue with Knowledge Base Sharing Permissions has been fixed enabling them to be changed again.

The Clibu Web Clipper was updated in the last release, which we didn’t blog about at the time.

As always we welcome and look forward to your feedback.

– Neville

 

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Clibu Version 0.80 A major new release – Knowledge Base Sharing

In Part 1 I wrote about Clibu User and Account Management.  In this post I’ll walk through Clibu’s new Knowledge Base Sharing capabilities.

Sharing enables other people to view and collaborate on Knowledge Base content. Clibu updates all users content in real time, so everyone see’s changes as they occur.

To Share a Knowledge Base, open it and click on it Tab’s drop down menu and select Share.Tab Menu - Share KBThis opens the Share Knowledge Base dialog.

KB Share DialogStart by entering the E-mail address of the person you want to share the Knowledge Base with. They don’t need to be an existing Clibu User.

Next you can either grant them View Only access which means they can look, but not touch or you can grant Full Access, which means they can do everything you can. Click on the button to toggle between the two settings.

Finally click Share and an email is sent telling the person what they need to do to access the KB. The email looks like this:

Kb Shared Email

If the user you have shared the Knowledge Base with has Clibu open, they will also see a notification to this effect.

Shared Knowledge Bases are grouped together on the Knowledge Base menu and include an icon indicating they are shared.

KB Menu Shared ItemsThey same icon is used on Tabs that contain shared kb’s.

Sharing permissions can be changed at any time and shares can be removed. Select Share on the Tab menu and enter the email address of the person you’ve previously shared the KB with.

From here you can change Permissions and click Update or use Remove Share. The user will be notified by email and also by a notification popup if they are using Clibu.

If they have the KB open it will be closed if Remove Share was used, otherwise it’s permissions will be updated.

At present we’ve exposed just two permissions, Full Access and View Only. However we’ve implemented a much finer grained sets of permissions down to the level of; can a user add Tags, rename Tags, edit Articles, add Articles, create Knowledge Bases etc. etc. Based on user requirements and feedback we’ll look at exposing these advanced permissions in a future release.

I’ve also put the groundwork in place to track user activity, so you’ll be able to see who has edited an article, added tags to it etc.etc. and when.

The ability to collaborate with colleagues and share valuable information is all important. I hope you find this release is heading in the right direction and look forward to your feedback.

– Neville

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Clibu Version 0.80, a major new release – User & Account Management

It is time to surface from another big round of Clibu development and get the latest release into your hands. Since the previous release I’ve completely rewritten the User and Account management modules, or to be more precise, written them. Up until now there was very basic Login system, which was just enough to enable folks other than me, to use Clibu.

Fundamental to these new modules is the ability to let you share Knowledge Bases with your friends and colleagues and to have full control over your account.

And we’ve moved from a closed Beta to one where anyone can Signup and start using Clibu straight away.

In the first post I’ll focus on the new Account management capabilities and follow up with a post on Sharing.

CURRENT CLIBU USERS: If you are an existing Clibu User you will see the Login system has changed and you need to establish new credentials. Follow the steps below, your database will be updated and you will be back using Clibu again.

If Clibu is already open or there is any problem you must do a Browser Refresh to load the new release.

Signing up for a Clibu Account:

Click on the button on the Welcome page or on Signup on the User Login dialog.

Enter your E-mail address and you’ll be sent an email with your login password.

The User Login dialog should open automatically, if not click on the Login button.

The E-mail address you used in Signup will be prefilled. Copy and paste the Password you received in the Signup e-mail.

Next choose whether you want your Email address and/or Password saved on this PC. If both are saved then you can Login in future without having to enter any credentials. If you are using Clibu on someone else’s PC, you should not set these options.

Next Click on Login. As this is the first time you are logging in with this new account there is a final one time User Registration step.

Enter your first name, last name and a User name which will be used to uniquely identify  you amongst all Clibu Users. Note that once set your User name cannot be changed, so choose carefully.

Click Save to complete your Registration and log in to Clibu. If the User name you chose is already in use you will be prompted to change it and try Save again.

When you Register, you get added to our Clibu Newsletter Subscription list. You will receive an email asking you to accept this or not. You can unsubscribe at any time.

Forgot Password

If you look back at the User Login dialog you will see it now includes a Forgot Password option. When you use this, Clibu will create a new temporary password and email it to the address you enter. Your current password will continue to work until you use the new password, which will then supersede it. These temporary passwords expire after 2 days, so use them promptly or use Forgot Password again.

Changing your Credentials

You can change your email address and password on the new Account Details dialog which is accessed from the User Menu | My Account.

If you do set your own password ensure it is a strong one, and not one you use on other Web sites.

Clibu Web Clipper

We’ve updated the Clibu Web Clipper Login to match the changes we’ve made in Clibu. We’ve also simplified it so that if you are logged into Clibu, the Web Clipper Extension will log in automatically, so you can start clipping straight away.

The V0.80.30 Clibu Web Clipper is now available in the Chrome Store. If the Extension doesn’t update on its own then delete the current one and install the latest version from the Chrome Store.

Fini

You can clearly see that we’ve come a long way with User and Account Management in this release. We’ve also paved the way for more User based functionality to be added in future releases. And finally we’ve improved how we manage users on the server and made this more efficient.

Part 2 on Knowledge Base sharing is now available.

For a summary of all updates see this Forum Announcement.

– Neville

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Clibu Beta V0.65.03 Released. Streamlined Tagging etc.

This latest Clibu release makes it easier to add Tags both to Articles and to the Tags Tree. If you are a heavy Tag user these new features will speed up and simplify your work flow.

The ‘New Tag’ button which is beside the ‘Hide/Show Tags Tree’ button located above the Tags Tree, lets you create a new Tag and add it as a child of any existing tag. Ctrl+G also does  this.

The Tags Tree item menu now includes ‘New child Tag’ which lets you quickly add a Tag as a child of the selected Tag.

The menu also includes ‘New Tagged Article’ which creates a new article tagged with the selected tag.

This release provides a new quick way to add tags to an article from content (words) in the article. Select the text you want to use for the tag and the selection toolbar pops up.

In this example I’ve selected saffron threads. Clicking on the ‘Add Tag’ button adds saffron threads to the tags for this article.

saffron threads doesn’t exist yet so you are given the option to Create it or edit it.

The two screen shots above also show the new look tooltips we’ve implemented in this release. Different colored tips are used in different contexts and along with better positioning enable us to provide more targeted feedback.

The final area I want to highlight is Clibu’s ability to both Rename and to Merge Tags. Merge comes into play when you want to rename a tag and the new tag name already exists.

In this scenario all articles using the original tag are updated to use the new (existing) tag and the original tag is deleted, hence merging the two tags into one.

In my experience some applications allow you to rename a tag, but typically only if the new tag doesn’t exist. This is a pity as the ability to merge similar tags is an important one when it comes to effective tag management.

In this example I want to rename the Tag Harira soup to Harissa soup.

As soon as I finished typing Harissa soup two things happen. First a tip pops up telling me that the tag Harissa soup already exists in the current parent tag Moroccan and second the ‘Rename’ button changes to ‘Merge’, making it clear what will happen if I continue.

With this release we’ve continued to add important new functionality, enhanced existing capabilities and fixed a variety of bugs.

For complete release notes see: Clibu Alpha V0.65.03 Beta released, 23 April 2014

If you are looking for a better way to collect, manage and share information and would like to influence Clibu’s development direction then you should participate in our Beta program. See the Clibu web site for sign-up details.

If you are signed up for the Beta program but are not actively participating in it, you may find that you’ve been removed. Contact us if you want to restore access.

Happy Clibu’ing, Neville

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On Organizing Content, in Surfulater-NextGen

If you’ve read my earlier posts about Surfulater-NextGen (SNG) you’ll know I’m moving to using Tags as the way to categorize and organize content.

Surfulater’s Folders work pretty well and the ability to have an article in many folders at once is a great feature, which is not often seen. But it also has Tags, which means you have two quite different ways to handle organizing and locating content. And the Tags aren’t hierarchical! Finally putting an article into multiple folders is a little cumbersome.

To simplify and enhance content organization SNG uses Tags exclusively, albeit greatly enhanced from what you currently have. Tags can be nested, letting you use a neatly structured tags hierarchy or tags tree. And you can use as many levels as you want.

Tags Tree

Articles can have as many tags as you want. And Tags aren’t restricted to just a single word, as they are in some systems.

Article Tags
Tags in an article

You enter new tags in the Add Tags field.

The Auto-suggest dropdown list makes it easy to add the tags you want, including adding multiple tags at once and removing existing tags.

Tags Auto-suggest dropdown

If a tag doesn’t exist, click on Create to add it.

Create a new Tag

In this example I want to add a tag named XBMC. The Tags tree lets you select the parent Tag for this new tag. A given tag can be added to as many tree branches as you want.

This should give you a good overview of some of the Tags capabilities in SNG. I’ll continue with more on Tags in the next blog post.

Clearly I’ve been remiss in not posting on the blog in way too long, likely a record for me. Part of the reason is that I’ve simply had my head down working hard on SNG. I’m working on a lot of minutia and haven’t felt that I’ve had a lot to say, but in fact there is.  I’ve already got the next post in my head, and there is quite a bit I can’t write about I just need to force myself to do.

All the best,
Neville

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What’s happening with Surfulater & what’s Neville up to.

Jim Parker just posted a comment which has prompted me to write, although it is fair to  say I should have blogged before now. In essence Jim commented that no development seems to have been done on Surfulater in a while and my lack of recent blogging leaves him less than inspired about it’s future. Without doubt very fair comments.

Surfulater got to a point where it was working pretty well and did most things our users had requested and that I wanted of it. There are problems no doubt, such as the poor foreign language support, especially with search. This dates back to a poor implementation decision I made in the very beginning of Surfulater’s design, one which cannot be undone or easily fixed, otherwise it would have been long ago.

To resolve the foreign language support problem and address some other issues requires an extensive and expensive rewrite, which can’t be justified. Furthermore I was beginning to see huge changes in the direction certain types of applications were heading and in the technologies being used to develop them. So it was time to step back and rethink the entire way I develop software, the technologies I use where all this fits in with Surfulater.

The huge game changer in my opinion is the move to applications that run on multiple devices (Desktop PC’s, Tablet’s, Smart Phones) and enable you to access your information on any of these devices, from anywhere. Furthermore you can add and update your information and have the changes available on each device automatically and in real time. This is where I’ve wanted Surfulater to head for quite some time, however it will never happen using the current C++ Windows Desktop code base.

To move forward it was time for a major change, time to move out of my comfort zone of Microsoft Windows Desktop Software development in compiled C++ with all the tools I’ve been using for many, many years to the new world of applications that run on multiple devices, using dynamic languages, with user interfaces that are rendered in HTML, and have severely limited local file systems.  Hard to imagine a more different world, but that’s what I’ve been doing most of this year.

This new world revolves around developing in HTML5, Javascript and CSS and packaging that up into applications that will run on a variety of devices. It has and continues to be a huge learning curve, one that is taking a lot of time and resources.

There was no way I was going to jump into the deep end and try to redevelop Surfulater, as I had way, way to much to learn first. So after much prodding from an old friend I began work on a project with him to create a range of iPad (Tablet) applications. Apart from taking quite a long time the results so far are great, with the first app nearing completion.

In essence I’ve designed and built an application that my partner Stefan will use to generate applications.  So there are two actual applications: the Builder that he uses and the Client Apps that the builder creates and that we’ll sell.

Both of these are written in HTML5, CSS and Javascript. The builder is by far the most complex, using a client-side database, HTML5 templating, local file system access, remote server uploads and downloads etc. It uses jQuery, jQueryUI, Knockout.js and a range of other Javascript plugins and libraries. It is pretty slick and easy to use, enabling Stefan to produce iPad applications quickly.

The end-user client applications use jQuery Mobile and jQuery and are packaged using Phonegap and other tools.

All up I’ve written around 7,000 lines of Javascript so far and have learnt one heck of a lot along the way. And this time around I’ve designed everything to work in any language! There is still some way to go before we’ll be ready to start shipping the first apps, but we are making excellent progress. Stefan was only able to start using the first Alpha release of the Builder about 6 weeks ago and has already completed the first application, which happens to the biggest and most complex of the series of applications we’ll be producing.

On the side I’m am spending as much time as possible researching ways to accomplish my ideal Surfulater type app, with information replicated on all devices. To say this is complicated is an understatement. The research alone is very much one step forward, two steps back, however I’ve never been one to be easily deterred.

So that should give everyone a clearer picture of what is happening in my world at this time.

If I don’t post again before Xmas, and given my track record of late I probably won’t, I wish you and yours a very happy and safe xmas and all the best for 2012.

Neville

PS. It’s nice to have blogged again.

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Why I use Surfulater

I continue to be pleasantly surprised at the diverse range of uses Surfulater is being put to and the diversity of our customer base. This is both a strength and a weakness for Surfulater. It’s ability to be used so successfully by so many people for so many different tasks, is a real strength that speaks well for the underlying design and its flexibility and adaptability. The weakness comes in, in our difficulty in promoting Surfulater to such a diverse user base. It is clearly much easier to sell a product into a narrower, well defined market. That said we are making some steps to be more focused in our marketing efforts, which we hope will be fruitful. Of course for our users, this isn’t a weakness at all, far from it in fact.

And now to the real reason for this article. I’ve always been very interested in getting hold of real life user stories and I know our customers are interested in reading about how others are using Surfulater. J.William LaValley MD kindly stepped up and offered to write an article on his experience with Surfulater, which I present here in full and unedited, of course.

Why I use Surfulater.
 
I’m a “biogeek” physician who uses the internet for many hours each week for medical science research.  My projects require the ability to accumulate large amounts of related scientific articles and the capacity to access them, with annotations, comments and related links – quickly, efficiently and reliably.
 
I must be able to find new undiscovered relationships among complex textual and graphic information that has not been described before.  In the course of this study on the internet over the last 9 years I have tried numerous different applications to help me capture, store and organize the massive amount of information in this endeavor.
 
For a year I used Onfolio and it was slow, very cumbersome and inefficient – and it frequently crashed.  The files created in Onfolio frequently corrupted and could not be re-accessed – “not good”. 
 
Next, I tried Mind Manager.  It helped me map out the general organizational structure of my projects and to link data ‘notes’ and internet links to various topics.  Mind Manager was a better solution for me than Onfolio.
 
However, when using large amounts of textual data and related files (and I do mean really large) Mind Manager was (and is) slow and laborious to capture, link, organize, re-access, and use the information.  The biggest problem is the Mind Manager would frequently “freeze” when I tried to link the Mind Manager topics to Microsoft Word and Microsoft Excel files.  Sure, Mind Manager can perform this function as it describes…the problem is that it takes a l-o-n-g time to do so when there are multiple topics linked to multiple portions of the same Excel file – and frequently the entire app just “freezes” – not good.
 
The result is the data is lost in Mind Manager and the app had to be closed down, restarted and the work was often lost – “worse than not good”.
 
Then, I stumbled onto Surfulater.  “Surfulater” seemed like an odd word to me – yet it made sense because internet surfing is such a big part of my work.  Surfulater has trial version that is risk-free so I tried it.
 
Wow.  My professional life changed.  Surfulater is literally saving lives by the amazing functional ability to gather large amounts of specific, targeted internet information and data – “on the fly” with just a few clicks.
 
Surfulater allows me to now literally ‘zoom’ through large amounts of information very quickly.  With Surfulater, I immediately and easily organize information, link new data to related data in the same file, link new data to related data in external files and folders on the same and other hard drives, and efficiently copy data to easily accessed related databases.   Surfulater lets me easily include comments, highlighting, do text formatting and editing, capture graphics, add links from related web pages…and much more.
 
Quickly and easily, from within Surfulater (and without opening my email application) I send the captured data to colleagues by built-in email function that automatically loads their addresses with a single click.  They can view it in their email without Surfulater.
 
I send this same data by email to other Surfulater users who plug it into their Surfulater databases and can now use it for their work.  I use Surfulater to create quick and simple web pages of simple HTML from the data that I have created myself.  Amazing.
 
Surfulater lets me surf swiftly while nearly effortlessly ‘scooping’ up important relevant information, into efficiently organized, easily accessed information.
 
Surfulater organizes my information in simple-to-use tree format.  Links made in Surfulater are lightning fast – there are no “freeze-up” delays in Surfulater when you are surfing fast, capturing information quickly, and linking it for re-access later
 
Surfulater lets me search any information in the Surfulater database by text word and returns each ‘hit’ with a highlighted reference.  I can see each “article” with one click.   Surfulater lets me sort the information by date captured or alphanumeric order of the title of the “article”.   Surfulater has advanced sorting features that allows me to sort sub-topics only without having to sort the entire database.
 
Surfulater lets me copy and paste sub-topics of one database into other Surfulater databases in a simple 2-click step – “very handy”.
 
Surfulater is the best data-gathering tool for any serious internet surfer.  The Surfulater Forum is actually relevant and helpful for answering questions, solving problems, and requesting new features.
 
Surfulater creator and code-author, Neville Franks, is extraordinarily responsive in the Surfulater forum and in developing customer-requested features in each update.
 
If you surf the internet and you want to capture, organize, save, inter-connect, link, search, re-access, send, sort, and otherwise use the information for any reason, then your best solution is to “surfulate” with Surfulater.
 
A dedicated Surfulater


 J.William LaValley MD 

Thanks again William. If you would like to follow in Williams footsteps we would love to hear from you. Contact details in the usual place, here. 

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Not Happy!

For the past week and a bit I’ve been doing a lot of research into synchronization techniques, client/server technology, tcp/ip, Windows and Unix sockets and the like. This is all related to the work I’m doing to enable Surfulater databases to be synchronized, either locally across a LAN or across the globe via the Internet.

Synchronization enables you to use the same Knowledge Bases on say your Work and Home PC and have them automatically kept in sync, so you don’t have to manually copy them back and forth. I use Surfulater on a Desktop and Notebook PC and regularly switch between the two, but first I have to copy all of my Knowledge Base files across, some of which are quite large. Then when I’m finished I have to ensure I copy them back. KB synchronization will do all of this for me, without me lifting a finger. The good news is I’ve got a proof of concept implementation working.

So you must be wondering what’s with the Not Happy! Well during my research I came across a particularly interesting article which I only had time to glance at, and put it aside to read in full later on. Well later on arrived last night and for the life of me I can’t find the slightest hint that the aforesaid article ever existed. I’ve searched my Surfulater Knowledge Bases, looked at the last few weeks articles in the Chronological History, searched my Web Browser Favorites and History on my Desktop and Notebook PC’s and I’ve come up completely empty. In complete exasperation I used Google to search for the terms that I thought should locate the Web page for me, worked through pages and pages of results, tried other search terms and after 2 hours gave up.

There is a lesson to be learnt here, and I for one should know it better than anyone. That’s why I’m not happy!